Executive Assist-Ex
General Administrative Support
Responsibilities:
Provide administrative assistance to the Executive Vice President and General Counsel, Senior Vice President of Government Relations, Senior Vice President ofCorporate Development, and other VPs as needed. Calendar management including scheduling and coordinating meetings, appointments, and events (including ordering, picking up lunches and setting up meeting space). Manage office supplies, handle incoming phone calls, inquiries and correspondence in a professional manner. Manage travel arrangements, including booking flights and accommodations and transportation in collaboration with the aviation department. Process Government Relations contracts, vendor invoices, purchase requisitions, expense reports, check requests, etc. Draft and edit emails, memos, reports, and other documents.Organize and maintain electronic and physical files, ensuring easy accessibility Work closely with all departments to facilitate cross-functional collaboration.Coordinate with teams on various initiatives.Maintain an elevated level of confidentiality in handling sensitive information Manage significant administrative projects as assigned by the SVP of Government Relations or VP of Executive Administration. Strong understanding of legal terminology, procedures, and documentation.Proven experience as an Administrative Assistant, Executive Assistant, or similar role. Function as a back-up to other members on the administrative team and receptionist. All other tasks as assigned.
Experience:
Minimum of 3-5 years related experience and/or training; or equivalent combination of education and experience. Effective communication, written skills, and interpersonal skills (required to establish and maintain inter-departmental relationships). Must be able to interact and communicate with individuals at all levels of the organization. Must be proficient use of MS Word, Excel, MS PowerPoint and Outlook.Other Microsoft product experience a plus Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Must have high-level of interpersonal skills to handle sensitive and confidential situations.Position continually requires demonstrated poise, tact, and diplomacy. Must be professional in demeanor and attire. Planning/Organizing - individual prioritizes and plans. Education:
High School Diploma requiredCollege Degree Preferred. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondenceAbility to speak effectively before groups of employees. Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and database applications. Physical Demands and Working Conditions:
Is subject to frequent interruptions and priority changes. Extended periods of time in seated/standing positions. Lifting (up to 20 pounds), bending, stooping Overtime and weekend work may be required. Strong written and verbal communication skills Ability to work in environment with deadlines, time requirement conflicts and management pressures. Recommended Skills Administration Aviation Communication Confidentiality Database Application Diplomacy Apply to this job. Think you're the perfect candidate? Apply on company site $('.external-apply-email-saved').on('click', function (event) window.ExternalApply = window.open('/interstitial?jobdid=j3m6d2794zn8zx0lyvq', 'ExternalApply-j3m6d2794zn8zx0lyvq'); ); $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
Responsibilities:
Provide administrative assistance to the Executive Vice President and General Counsel, Senior Vice President of Government Relations, Senior Vice President ofCorporate Development, and other VPs as needed. Calendar management including scheduling and coordinating meetings, appointments, and events (including ordering, picking up lunches and setting up meeting space). Manage office supplies, handle incoming phone calls, inquiries and correspondence in a professional manner. Manage travel arrangements, including booking flights and accommodations and transportation in collaboration with the aviation department. Process Government Relations contracts, vendor invoices, purchase requisitions, expense reports, check requests, etc. Draft and edit emails, memos, reports, and other documents.Organize and maintain electronic and physical files, ensuring easy accessibility Work closely with all departments to facilitate cross-functional collaboration.Coordinate with teams on various initiatives.Maintain an elevated level of confidentiality in handling sensitive information Manage significant administrative projects as assigned by the SVP of Government Relations or VP of Executive Administration. Strong understanding of legal terminology, procedures, and documentation.Proven experience as an Administrative Assistant, Executive Assistant, or similar role. Function as a back-up to other members on the administrative team and receptionist. All other tasks as assigned.
Experience:
Minimum of 3-5 years related experience and/or training; or equivalent combination of education and experience. Effective communication, written skills, and interpersonal skills (required to establish and maintain inter-departmental relationships). Must be able to interact and communicate with individuals at all levels of the organization. Must be proficient use of MS Word, Excel, MS PowerPoint and Outlook.Other Microsoft product experience a plus Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Must have high-level of interpersonal skills to handle sensitive and confidential situations.Position continually requires demonstrated poise, tact, and diplomacy. Must be professional in demeanor and attire. Planning/Organizing - individual prioritizes and plans. Education:
High School Diploma requiredCollege Degree Preferred. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondenceAbility to speak effectively before groups of employees. Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and database applications. Physical Demands and Working Conditions:
Is subject to frequent interruptions and priority changes. Extended periods of time in seated/standing positions. Lifting (up to 20 pounds), bending, stooping Overtime and weekend work may be required. Strong written and verbal communication skills Ability to work in environment with deadlines, time requirement conflicts and management pressures. Recommended Skills Administration Aviation Communication Confidentiality Database Application Diplomacy Apply to this job. Think you're the perfect candidate? Apply on company site $('.external-apply-email-saved').on('click', function (event) window.ExternalApply = window.open('/interstitial?jobdid=j3m6d2794zn8zx0lyvq', 'ExternalApply-j3m6d2794zn8zx0lyvq'); ); $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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