Administrative assistant ii

Company Name:
Engage with us as you use your exceptional organizational and time management skills to manage the day-to-day logistics of the department. You'll have help reporting to the Department Head as you will be responsible for maintaining the department budget, managing calendars and booking travel in addition to helping to onboard the new employees. While you are at it you'll be building your network and expertise in a thriving environment of professional development and teamwork. And together we'll shape a stronger future for our company and your career.
_WHAT WILL I BE DOING?_ In your role as an Administrative Assistant at Kellogg, you will be part of our success by:
Scheduling program meetings and coordinating logistics of meeting rooms, video conference set-up, and catering
Managing calendars and reserving travel
Designing reports, analyzing and formatting of data in Excel
Creating and formatting executive-level presentations and correspondence.
Maintaining departmental budget by preparing expense reports, creating and submitting POs, ensuring Finance Business Partner has all budget related information and appropriately using department purchasing card and balancing the account
On boarding all new employees and consultants by entering IT service requests, maintaining team roster, and providing access to program tools and distribution lists
Managing numerous aspects of the office facility, including key fobs, parking passes, office supplies, sample orders, and mail distribution.
Liaison with various internal departments and external contacts on a daily basis
_WHAT DO I NEED TO DEMONSTRATE?_ As well as a hunger to learn and succeed in Administration, to be considered for this position you must be able to meet the following requirements:
High school diploma/GED
High level of proficiency with Word, PowerPoint, Excel and Outlook
Exceptional organization skills and the ability to manage multiple projects and assignments simultaneously
Excellent written and verbal communication; strong interpersonal skills and ability to communicate with a diverse population
Ability to analyze information and exercise judgment & discretion
Associates or Bachelor's degree
Experience with SAP
Presentation skills
The ability to work a full shift, come to work on time, work overtime as needed and the ability to work according to the necessary schedule to meet job requirements with or without reasonable accommodation is an essential function of this position.
Kellogg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. For additional information, please follow this Link for English or this Link for Spanish.
Job Function: Administrative
Primary Location: USA-KY-Louisville
Job Type: Professional
Closing Date: May 29, 2014, 10:59:00 PM
Req ID: ADM000077

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